Deploying Reporting Solutions With Data Room Software

The company’s management should always be able to control sales, the effectiveness of their managers, predict their income, and track problem areas in the sales pipeline. The virtual data rooms has deployed reporting solutions to solve these tasks. Here is more about it.

How to automate common business operations with a data room?

Today it has become possible to optimize those functions, the automation of which seemed impossible until recently – both in business and IT. Most importantly, automation increases scalability, speed, and efficiency without increasing headcount, regardless of the nature of business operations – whether it is credit disbursement, medical care, regulatory compliance, or customer service. As many organizations move from manual processes to digital operations, automation takes a completely different look. It includes many new tools, from artificial intelligence to robotic processes. These tools are implemented to improve employee productivity, improve the quality of decisions made and optimize systems. 

A virtual data room (VDR) is a cloud-based digital platform designed to automate the workflow of most business transactions. Businesses need to be always up to date and regularly receive materials to analyze the company’s activities, and create analytical and reporting documents starting with the automation of accounting, tax, operational, and management accounting. The VDR software allows companies to plan contract activities as clearly as possible, analyze financial flows, make relevant decisions when working with information.

Data room reporting module: how does it work?

Data room reporting solutions allow you to analyze the effectiveness of all work with clients and adjust it. The software contains several standard reports that you can immediately use or take as templates when designing your reports. VDR has a wizard for creating reports on all entities with grouping and intersections. Graphs are built for all reports. So, here you can find:

  • Client base reports

Reports on the customer base allow you to analyze customer data: the history of their purchases; when was the last interaction with the client, did they forget about the client; how full is the client card; whether there are unprocessed leads, and much more.

  • Deal and sales reports

Reports on transactions and sales will allow you to analyze the configured sales processes: how many sales are open at the moment; analyze the reasons for losing deals, the duration of each stage of the sale, and much more.

  • Marketing reports

Marketing reports allow you to analyze the sources of attraction and ongoing marketing activities: how effective the marketing event (advertising) was, how many leads we received thanks to it, and how many deals we started.

  • Employee reports

Employee reports allow you to analyze the activities of system users. With the help of reports in this section, you can determine how efficiently each employee works; how much time he spends working in the system.

  • Distribution of pending transactions by stages

The report shows the distribution of open deals by stages and allows you to evaluate the current state of the portfolio on this basis. The report is intended for executives to assess the number and proportion of transactions in different stages.

  • The volume of transactions by companies

The report shows the total volume of transactions carried out by companies during the reporting period, the share of won and failed transactions, and the income received from won transactions. The report is designed for managers to analyze all the companies their departments work with.